Sound Data Management Training

h1. Evidence Promoting Good Data Management

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If you have any additional examples that you would like to share, please email them to: rdm.c4dm at gmail.com

h2. Disasters!

h3. Fire!

"Southampton University Mountbatten Building Fire":http://news.bbc.co.uk/1/hi/england/hampshire/4390048.stm (BBC)

* "Images on Flickr":http://www.flickr.com/search/?q=Southampton%20University%20Mountbatten%20Building%20Fire

* "University vows to rebuild centre":http://news.bbc.co.uk/1/hi/england/hampshire/4394294.stm (BBC)

h3. Hurricane

Hurricane Sandy

* "Sandy destroyed years of medical research": http://rt.com/usa/news/sandy-research-power-medicine-681/ 31 October 2012

bq. When Hurricane Sandy struck New York, it washed away years of scientific research from the New York University School of Medicine, including genetically modified mice, enzymes, antibodies and DNA strands.

* "NYC Science Stunned by Sandy":http://www.the-scientist.com/?articles.view/articleNo/33109/title/NYC-Science-Stunned-by-Sandy/ 2 November 2012 (The Scientist)

bq. Flooding and blackouts caused by super storm Sandy have had a devastating impact on scores of scientists in the Big Apple, with one research center losing thousands of lab mice as well as precious reagents—a situation that could set some researchers back years.

* "Help for Sandy-Stricken Scientists":http://www.the-scientist.com/?articles.view/articleNo/33223/title/Help-for-Sandy-Stricken-Scientists/ 9 November 2012 (The Scientist)

* "New York research facilities feel Sandy's wrath":http://blogs.nature.com/news/2012/10/new-york-research-facilities-feel-sandys-wrath.html 1 November 2012 (Nature blog)

bq. Although New York University (NYU) was clearly the research facility hardest hit by this week’s storm, others were also affected. Leslie Vosshall, who studies the olfactory system of mosquitoes at Rockefeller University, located about 35 blocks further up river from NYU, shut down a computer server in the basement on Sunday, but fears it could have been damaged from flooding. She has had to wait for the university to pump out the water, before she can check on it. “We do have some of the data backed up elsewhere, but it would set us back significantly.”

* "Sandy’s Toll on Medical Research":http://www.slate.com/articles/health_and_science/science/2012/11/animals_drowned_in_sandy_nyu_medical_research_is_set_back_years_by_dead.html 31 October 2012 (Slate)

bq. In 2001, a tropical storm called Allison flooded Houston with several feet of rain and pushed 10 million gallons of water into the medical-school basements at the University of Texas. The disaster drowned at least 4,000 rats and mice, along with 78 monkeys, 35 dogs, and 300 rabbits. (More than half the animals on campus had been living underground.) Nearby, at the Baylor College of Medicine, basement flooding killed 30,000 mice.

* "Texas researchers regroup after Tropical Storm Allison":http://www.ama-assn.org/amednews/2001/08/13/hlsa0813.htm 13 August 2001 amednews.com

bq. Soaked hard drives and drowned lab animals may delay new medical discoveries by months or years, but hope survives as research facilities dry out.

bq. Tropical Storm Allison's flood caused the following losses at Baylor College of Medicine and the University of Texas-Houston Medical School:

    One calf

    Thirty-five dogs

    Seventy-eight monkeys

    Several hundred rabbits

    More than 30,000 transgenic mice and rats

    A state-of-the-art MRI machine worth $2 million

    Ten years' worth of data on spinal cord injuries

    A 20-year collection of 60,000 breast tumor samples

* "Drowned rats":http://www.newscientist.com/article/dn864-drowned-rats.html 12 June 2001 (New Scientist)

bq. As well as destroying research animals, the floodwater has swamped computers. It has also caused power failures, knocking out the refrigerators and freezers used to store samples for research. Back-up cell cultures used for research into cancer at the Baylor College of Medicine will have died, say local officials. 

h2. Anecdotal Tales Of Lost Data

h3. Recovery of Overwritten Hard Disk Data

5 October 2005 Linux Forums - http://tinyurl.com/8t7uaop

<pre>

Hi, a friend of mine just overwrote two months of her

PhD thesis with an older version. I know recovery of

overwritten data is possible, but wonder if I'd need

special hardware to do it. Does anyone know something

about this ?

Thank You.

</pre>

h3. Stolen laptop had PhD research

19 March 2008 Surrey Leader - http://tinyurl.com/9hmtlv4

<pre>

Thirty-five minutes spent in Langley’s Willowbrook

Shopping Centre cost a Surrey woman much more than

she had anticipated.

Langley RCMP say that while she was shopping from

1-1:35 p.m. last Monday, someone broke into her

vehicle and stole a number of items, including

a Mac iBook laptop containing the research she had 

compiled as she worked towards her PhD.

“All that information was on that computer and she

has no back-up file,” said Langley RCMP spokesman

Cpl. Brenda Marshall.

</pre>

Google images of "Langley Willowbrook":https://www.google.co.uk/search?num=50&hl=en&q=Langley+Willowbrook+Shopping+Centre&&tbm=isch

h3. Happiness is the return of a stolen computer, with data intact

27 May 2010 The Press, NZ - http://tinyurl.com/38sznnh

<pre>

Never has a man been so happy to see a computer full of data

spreadsheets.

Claudio De Sassi's world fell apart when a car containing almost three

years work towards his PhD was stolen two weeks ago.

De Sassi, a Canterbury University academic, could not hide his joy

yesterday as police reunited him with his stolen laptop and backpack.

</pre>

h3. Thugs steal Christmas, doctoral dreams

22 December 2010 KRQE - http://tinyurl.com/9a5j56f

<pre>

A tiny television sits where a big screen used to, and a Christmas tree

stands with little underneath it...

Even worse than the gifts, the crooks stole a MacBook Pro laptop and a

LaCie hard drive.

The hard drive had … her dissertation and nearly seven years of

research for her doctoral degree she was set to fnish in a few weeks.

Osuna had everything backed up on a separate hard drive in a safe, but

burglars made off with that too.

"All I could think about is that all that time is gone, all that effort,

everything is gone," Osuna said.

</pre>

h3. Laptop Stolen From OSU Doctoral Student

NBC4i January 06 2011 - http://tinyurl.com/bmybv9x

<pre>

...her car was broken into and her chrome Mac book pro was stolen.

She has a back-up for all but the last six months of research, but the

most important part of the research had happened recently.

</pre>

h3. Lost Thesis Poster

http://twitpic.com/45t7vu

!http://twitpic.com/show/thumb/45t7vu.jpg!

h3. Recovery

PostgraduateForum.com > Current PhD Students, PhD Life. 29 September 2011 - http://tinyurl.com/ct5e2no

<pre>

I've 'lost' my thesis

Yes, I 'lost' my thesis today, at around 12:42pm (thesis RIP), microsoft word couldn't

cope with the size of the document and my file got corrupted. I'd removed a small chunk

of it and did some formatting to decrease its size yesterday but that obviously didn't

stop it happening. After a few hours trying to recover it, I gave in and called for

help. I then found out that, even if I'd managed to recover it, it probably wouldn't

be the whole document, there could be parts missing, formatting gone awol, etc No sweat

though, I regularly back up my work so it's just today's work that's been lost, well

morning and lunch really as I spent the afternoon attempting to savage it,-) bit

stressful but hey ho, not the end of the world. So for those of you who don't back your

work up, start doing it now! And regularly! I can't possibly imagine what would have

happened to me if I'd really lost everything weeks before submission...

</pre>

h2. The Lost Laptop Problem

* 2010 Ponemon Institute report for Intel re. US laptops

** On average, 2.3% of laptops assigned to employees are lost each year

** In education & research that rises to 3.7%, with 10.8% of laptops being lost before the end of their useful life

*** ~3 years i.e. within 1 PhD of allocation!

** 75% lost outside the workplace

* Very similar results from 2011 European report!

Intel 2010, The Billion Dollar Lost Laptop Problem - http://tinyurl.com/8c9m4bn

Intel 2011, The Billion Euro Laptop Problem - http://tinyurl.com/9wpbxn9

h2. Laptop Reliability

* 2011 PC World Laptop Reliability Survey from 63,000 readers:

** 22.6% had signifcant problems during the product's lifetime

** Of which...

*** 19% had OS problems ~1 in 25 of all laptops

*** 18% had HDD problems ~1 in 25 of all laptops

*** 10% PSU problems ~1 in 50 of all laptops

PC World 2011 - http://tinyurl.com/876qza5

h2. Hard Disk Failures

* Failure Trends In A Large Disk Drive Population

** Usenix conference on File and Storage Technologies 2007 (FAST '07)

** Eduardo Pinheiro & Wolf-Dietrich Weber, Google Inc.

* Data collected from over 100,000 disk drives at Google

* As part of repairs procedures:

** ~13% of disk drives replaced over 3 years

** ~20% of disk drives replaced over 4 years

Article: http://tinyurl.com/octz6b

[[Failure Trends In A Large Disk Drive Population|More info]]

h2. Data management in the cloud

See JISC/DCC document "Curation In The Cloud" - http://tinyurl.com/8nogtmv

Service agreements may give wide-ranging rights to the data service.

h3. Google Terms Of Service

1 March 2012 Google Terms of Service : http://tinyurl.com/89dc9fa

<pre>

When you upload or otherwise submit content to our Services, you give

Google (and those we work with) a worldwide license to use, host, store,

reproduce, modify, create derivative works (such as those resulting from

translations, adaptations or other changes we make so that your

content works better with our Services), communicate, publish, publicly

perform, publicly display and distribute such content. The rights you

grant in this license are for the limited purpose of operating, promoting,

and improving our Services, and to develop new ones. This license

continues even if you stop using our Services (for example, for a

business listing you have added to Google Maps).

</pre>

h3. Microsoft Services Agreement

19 October 2012 Microsoft services agreement : http://tinyurl.com/8e4kucy

<pre>

When you upload your content to the services, you agree that it may

be used, modifed, adapted, saved, reproduced, distributed, and

displayed to the extent necessary to protect you and to provide, protect

and improve Microsoft products and services. For example, we may

occasionally use automated means to isolate information from email,

chats, or photos in order to help detect and protect against spam and

malware, or to improve the services with new features that makes them

easier to use. When processing your content, Microsoft takes steps to

help preserve your privacy.

</pre>

h2. Archiving Data

h3. BBC Domesday Project

1986 Project to do a modern-day Domesday book (early crowd-sourcing)

* Used “BBC Master” computers with data on laserdisc

* Collected 147,819 pages of text and 23,225 photos

* Media expiring and obsolete technology put the data at risk!

Domesday Reloaded (2011)

* Required emulation of software

* Images restored from original masters

* http://www.bbc.co.uk/history/domesday

To allow long-term access to data

* Don't use obscure formats!

* Don't use obscure media!

* Don't rely on technology being available!

* Do keep original source material!

Google images for "BBC Domesday":https://www.google.co.uk/search?tbm=isch&q=bbc+domesday

h2. Sharing Data

Piwowar, Heather A., Roger S. Day, and Douglas B. Fridsma. "Sharing detailed research data is associated with increased citation rate.":http://www.plosone.org/article/info%3Adoi%2F10.1371%2Fjournal.pone.0000308

PLoS One 2.3 (2007): e308.

h2. Related Media

h3. Disk Drives Break

"DataCent collection of disk drive failure sounds":http://datacent.com/hard_drive_sounds.php

h3. Laptops Break / Get Broken

* "Shot laptop":http://lilysussman.wordpress.com/tag/laptop-destroyed/

* "Google images of broken laptops":https://www.google.co.uk/search?q=broken%20laptop&um=1&tbm=isch

h2. More To Read

Albers, S. "Editorial: Well Documented Articles Achieve More Impact":http://papers.ssrn.com/sol3/papers.cfm?abstract_id=1568022

BuR Business Research Journal, Vol. 2, No.2, May 2009

Anderson, Richard G., et al. "The role of data/code archives in the future of economic research.":http://www.tandfonline.com/doi/abs/10.1080/13501780801915574

Journal of Economic Methodology 15.1 (2008): 99-119.

Borgman, Christine L. "The conundrum of sharing research data."

Journal of the American Society for Information Science and Technology 63.6 (2012): 1059-1078.

Campbell, Eric G., et al. "Data withholding in academic genetics."

JAMA: the journal of the American Medical Association 287.4 (2002): 473-480.

Evanschitzky, Heiner, et al. "Replication research's disturbing trend.":http://www.sciencedirect.com/science/article/pii/S0148296306002347

Journal of Business Research 60.4 (2007): 411-415.

Fischer, Beth A., and Michael J. Zigmond. "The essential nature of sharing in science."

Science and engineering ethics 16.4 (2010): 783-799.

Freckleton, R.P., P. Hulme, P. Giller and G. Kerby. 2005. "The changing face of applied ecology.":http://onlinelibrary.wiley.com/doi/10.1111/j.1365-2664.2005.00969.x/full

J. Appl. Ecol. 42:1–3.

Gleditsch, N.P., C. Metelits and H. Strand. 2003. Posting your data: Will you be scooped or will you be famous?.

Int. Stud. Perspect. 4:89–97.

Lancaster, Larry, and Alan Rowe. "Measuring Real World Data Availability.":http://static.usenix.org/publications/library/proceedings/lisa2001/tech/full_papers/lancaster/lancaster_html/

Proceedings of the LISA 2001 15th Systems Administration Conference. 2001.

McCullough, Bruce D., Kerry Anne McGeary, and Teresa D. Harrison. "Lessons from the JMCB Archive.":http://muse.jhu.edu/journals/mcb/summary/v038/38.4mccullough.html

Journal of Money, Credit, and Banking 38.4 (2006): 1093-1107.

Piwowar, Heather A., and Wendy W. Chapman. "Public sharing of research datasets: a pilot study of associations."

Journal of informetrics 4.2 (2010): 148-156.

Piwowar, Heather A., et al. "Towards a data sharing culture: recommendations for leadership from academic health centers."

PLoS medicine 5.9 (2008): e183.

Schroeder, Bianca, and Garth A. Gibson. "Disk failures in the real world: What does an MTTF of 1,000,000 hours mean to you.":http://www.usenix.org/event/fast07/tech/schroeder/schroeder.pdf

Proceedings of the 5th USENIX Conference on File and Storage Technologies (FAST). 2007.

Vandewalle, Patrick, Jelena Kovacevic, and Martin Vetterli. "Reproducible research in signal processing."

Signal Processing Magazine, IEEE 26.3 (2009): 37-47.

Whitlock, Michael C. "Data archiving in ecology and evolution: best practices."

Trends in ecology & evolution 26.2 (2011): 61-65.

Whitlock, Michael C., et al. "Data archiving."

The American Naturalist 175.2 (2010): 145-146.

Wicherts, Jelte M., Marjan Bakker, and Dylan Molenaar. "Willingness to share research data is related to the strength of the evidence and the quality of reporting of statistical results."

PloS one 6.11 (2011): e26828.