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Steve Welburn, 2012-11-12 04:13 PM

Evidence Promoting Good Data Management¶

If you have any additional examples that you would like to share, please email them to: rdm.c4dm at gmail.com

Disasters!¶

Fire!¶

Southampton University Mountbatten Building Fire (BBC)

Hurricane¶

Hurricane Sandy

"Sandy destroyed years of medical research": http://rt.com/usa/news/sandy-research-power-medicine-681/ 31 October 2012

When Hurricane Sandy struck New York, it washed away years of scientific research from the New York University School of Medicine, including genetically modified mice, enzymes, antibodies and DNA strands.

NYC Science Stunned by Sandy 2 November 2012 (The Scientist)

Flooding and blackouts caused by super storm Sandy have had a devastating impact on scores of scientists in the Big Apple, with one research center losing thousands of lab mice as well as precious reagents—a situation that could set some researchers back years.

Help for Sandy-Stricken Scientists 9 November 2012 (The Scientist)

New York research facilities feel Sandy's wrath 1 November 2012 (Nature blog)

Although New York University (NYU) was clearly the research facility hardest hit by this week’s storm, others were also affected. Leslie Vosshall, who studies the olfactory system of mosquitoes at Rockefeller University, located about 35 blocks further up river from NYU, shut down a computer server in the basement on Sunday, but fears it could have been damaged from flooding. She has had to wait for the university to pump out the water, before she can check on it. “We do have some of the data backed up elsewhere, but it would set us back significantly.”

Sandy’s Toll on Medical Research 31 October 2012 (Slate)

In 2001, a tropical storm called Allison flooded Houston with several feet of rain and pushed 10 million gallons of water into the medical-school basements at the University of Texas. The disaster drowned at least 4,000 rats and mice, along with 78 monkeys, 35 dogs, and 300 rabbits. (More than half the animals on campus had been living underground.) Nearby, at the Baylor College of Medicine, basement flooding killed 30,000 mice.

Texas researchers regroup after Tropical Storm Allison 13 August 2001 amednews.com

Soaked hard drives and drowned lab animals may delay new medical discoveries by months or years, but hope survives as research facilities dry out.

Tropical Storm Allison's flood caused the following losses at Baylor College of Medicine and the University of Texas-Houston Medical School:
One calf
Thirty-five dogs
Seventy-eight monkeys
Several hundred rabbits
More than 30,000 transgenic mice and rats
A state-of-the-art MRI machine worth $2 million
Ten years' worth of data on spinal cord injuries
A 20-year collection of 60,000 breast tumor samples

Drowned rats 12 June 2001 (New Scientist)

As well as destroying research animals, the floodwater has swamped computers. It has also caused power failures, knocking out the refrigerators and freezers used to store samples for research. Back-up cell cultures used for research into cancer at the Baylor College of Medicine will have died, say local officials.

Anecdotal Tales Of Lost Data¶

Recovery of Overwritten Hard Disk Data¶

5 October 2005 Linux Forums - http://tinyurl.com/8t7uaop

Hi, a friend of mine just overwrote two months of her
PhD thesis with an older version. I know recovery of
overwritten data is possible, but wonder if I'd need
special hardware to do it. Does anyone know something
about this ?

Thank You.

Stolen laptop had PhD research¶

19 March 2008 Surrey Leader - http://tinyurl.com/9hmtlv4

Thirty-five minutes spent in Langley’s Willowbrook
Shopping Centre cost a Surrey woman much more than
she had anticipated.

Langley RCMP say that while she was shopping from
1-1:35 p.m. last Monday, someone broke into her
vehicle and stole a number of items, including
a Mac iBook laptop containing the research she had 
compiled as she worked towards her PhD.

“All that information was on that computer and she
has no back-up file,” said Langley RCMP spokesman
Cpl. Brenda Marshall.

Google images of Langley Willowbrook

Happiness is the return of a stolen computer, with data intact¶

27 May 2010 The Press, NZ - http://tinyurl.com/38sznnh

Never has a man been so happy to see a computer full of data
spreadsheets.

Claudio De Sassi's world fell apart when a car containing almost three
years work towards his PhD was stolen two weeks ago.
De Sassi, a Canterbury University academic, could not hide his joy
yesterday as police reunited him with his stolen laptop and backpack.

Thugs steal Christmas, doctoral dreams¶

22 December 2010 KRQE - http://tinyurl.com/9a5j56f

A tiny television sits where a big screen used to, and a Christmas tree
stands with little underneath it...

Even worse than the gifts, the crooks stole a MacBook Pro laptop and a
LaCie hard drive.

The hard drive had … her dissertation and nearly seven years of
research for her doctoral degree she was set to fnish in a few weeks.
Osuna had everything backed up on a separate hard drive in a safe, but
burglars made off with that too.

"All I could think about is that all that time is gone, all that effort,
everything is gone," Osuna said.

Laptop Stolen From OSU Doctoral Student¶

NBC4i January 06 2011 - http://tinyurl.com/bmybv9x

...her car was broken into and her chrome Mac book pro was stolen.
She has a back-up for all but the last six months of research, but the
most important part of the research had happened recently.

Lost Thesis Poster¶

http://twitpic.com/45t7vu

Recovery¶

PostgraduateForum.com > Current PhD Students, PhD Life. 29 September 2011 - http://tinyurl.com/ct5e2no

I've 'lost' my thesis

Yes, I 'lost' my thesis today, at around 12:42pm (thesis RIP), microsoft word couldn't
cope with the size of the document and my file got corrupted. I'd removed a small chunk
of it and did some formatting to decrease its size yesterday but that obviously didn't
stop it happening. After a few hours trying to recover it, I gave in and called for
help. I then found out that, even if I'd managed to recover it, it probably wouldn't
be the whole document, there could be parts missing, formatting gone awol, etc No sweat
though, I regularly back up my work so it's just today's work that's been lost, well
morning and lunch really as I spent the afternoon attempting to savage it,-) bit
stressful but hey ho, not the end of the world. So for those of you who don't back your
work up, start doing it now! And regularly! I can't possibly imagine what would have
happened to me if I'd really lost everything weeks before submission...

The Lost Laptop Problem¶

2010 Ponemon Institute report for Intel re. US laptops
- On average, 2.3% of laptops assigned to employees are lost each year
- In education & research that rises to 3.7%, with 10.8% of laptops being lost before the end of their useful life
  - ~3 years i.e. within 1 PhD of allocation!
- 75% lost outside the workplace
Very similar results from 2011 European report!

Intel 2010, The Billion Dollar Lost Laptop Problem - http://tinyurl.com/8c9m4bn

Intel 2011, The Billion Euro Laptop Problem - http://tinyurl.com/9wpbxn9

Laptop Reliability¶

2011 PC World Laptop Reliability Survey from 63,000 readers:
- 22.6% had signifcant problems during the product's lifetime
- Of which...
  - 19% had OS problems ~1 in 25 of all laptops
  - 18% had HDD problems ~1 in 25 of all laptops
  - 10% PSU problems ~1 in 50 of all laptops

PC World 2011 - http://tinyurl.com/876qza5

Hard Disk Failures¶

Failure Trends In A Large Disk Drive Population
- Usenix conference on File and Storage Technologies 2007 (FAST '07)
- Eduardo Pinheiro & Wolf-Dietrich Weber, Google Inc.
Data collected from over 100,000 disk drives at Google
As part of repairs procedures:
- ~13% of disk drives replaced over 3 years
- ~20% of disk drives replaced over 4 years

Article: http://tinyurl.com/octz6b

More info

Data management in the cloud¶

See JISC/DCC document "Curation In The Cloud" - http://tinyurl.com/8nogtmv

Service agreements may give wide-ranging rights to the data service.

Google Terms Of Service¶

1 March 2012 Google Terms of Service : http://tinyurl.com/89dc9fa

When you upload or otherwise submit content to our Services, you give
Google (and those we work with) a worldwide license to use, host, store,
reproduce, modify, create derivative works (such as those resulting from
translations, adaptations or other changes we make so that your
content works better with our Services), communicate, publish, publicly
perform, publicly display and distribute such content. The rights you
grant in this license are for the limited purpose of operating, promoting,
and improving our Services, and to develop new ones. This license
continues even if you stop using our Services (for example, for a
business listing you have added to Google Maps).

Microsoft Services Agreement¶

19 October 2012 Microsoft services agreement : http://tinyurl.com/8e4kucy

When you upload your content to the services, you agree that it may
be used, modifed, adapted, saved, reproduced, distributed, and
displayed to the extent necessary to protect you and to provide, protect
and improve Microsoft products and services. For example, we may
occasionally use automated means to isolate information from email,
chats, or photos in order to help detect and protect against spam and
malware, or to improve the services with new features that makes them
easier to use. When processing your content, Microsoft takes steps to
help preserve your privacy.

Archiving Data¶

BBC Domesday Project¶

1986 Project to do a modern-day Domesday book (early crowd-sourcing)

Used “BBC Master” computers with data on laserdisc
Collected 147,819 pages of text and 23,225 photos
Media expiring and obsolete technology put the data at risk!

Domesday Reloaded (2011)

Required emulation of software
Images restored from original masters
http://www.bbc.co.uk/history/domesday

To allow long-term access to data

Don't use obscure formats!
Don't use obscure media!
Don't rely on technology being available!
Do keep original source material!

Google images for BBC Domesday

Sharing Data¶

Piwowar, Heather A., Roger S. Day, and Douglas B. Fridsma. Sharing detailed research data is associated with increased citation rate.
PLoS One 2.3 (2007): e308.

Related Media¶

Disk Drives Break¶

DataCent collection of disk drive failure sounds

C4DM Sustainable Research Data »

Sound Data Management Training

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